GUARANT International (further referred to also as the Meeting Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.
GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted meeting rates” and try to obtain your personal data including credit card details.
List of hotels
|Hotel||Price in EUR
SGL / DBL
the Meeting Venue
|Holiday Inn ☆☆☆☆||105 / 130||Connected to the venue|
|Voroněž ☆☆☆☆||79 / 87||550 meters|
|Voroněž II ☆☆☆||69 / 75||350 meters|
All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Meeting, the Meeting Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Please note that price of accommodation is not included in the registration fees.
Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Meeting Secretariat at elmi2019.secretariat
To make a hotel reservation, it is necessary to fill in the Online Accommodation Form within the online registration form. Your password is the same for both online forms.
Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation by April 2019.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at elmi2019.secretariat
The following cancellation conditions apply to the cancellation of a hotel reservation.
|Cancellations received||Cancellation fee|
|before 10 April 2019:||full refund, handling fee of 30 EUR will be deducted|
|from 11 April to 15 May 2019:||30 % of total amount|
|from 16 May to 23 May 2019:||80 % of total amount|
|from 24 May 2019 incl. a no show:||100 % cancellation fee for each cancelled night|
In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.
Methods of Payment
Registration fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards MasterCard/Eurocard, Visa and Diners Club.
2. Bank Transfer
The bank details including the 10-digit variable symbol will be sent to you within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the registration will not be confirmed.
Please note that bank transfer payments will only be accepted by 21 May 2019 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.