Instructions for Speakers
How to submit presentation at the Meeting
Please submit all digital files needed for your presentation directly in the Main Hall E2 at least 1 hour before the beginning of the session. In case your speech has been scheduled for morning session come the day before till 13:00. Technical specialist will help you to upload your files so everything is ready before each session.
In order to avoid any problems with your presentation, please make sure whether it meets all necessary needs and read carefully the instructions below:
How to prepare presentation
Use the Microsoft PowerPoint 2003 or higher (*.ppt) or (*pptx) to guarantee these will work properly on an on-site PC.
Prepare presentation in 16:9 format. We recommend you to save your PowerPoint presentation using PPT or PPTX format instead of PPS.
If you have pictures in the presentation, please insert them in the presentation file, do not use links.
Please keep in mind that organizers cannot guarantee the quality of Macintosh-based presentations; please check in advance their Windows compatibility.
Note that the presentation system used during the Meeting also supports the PDF presentations.
Only fonts included in the basic installation of MS-Windows are available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of the presentation. Suggested fonts are following: Arial, Times New Roman, Tahoma, and Calibri. If you insist on using different fonts, these must be embedded into the presentation by choosing the right option when saving the presentation, please be so kind and see details below:
• Click on “File”, then “Save As”
• Check the “Tools” menu and select “Embed True Type Fonts”
How to save and submit presentation
How to save presentation
Save your presentation in one of the following disc or medium:
• USB flash drive
• External hard or solid state drive
Save all files associated with the presentation (PowerPoint file, movie / video files, etc.) to one folder / location. In case you are presenting more than one presentation during the Meeting, save different presentations to different folders and name them clearly to avoid on-site misunderstanding and problems. Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation. DVD-RAM and Blu-ray Disc will not be available.
When the session is over, your presentation will be deleted from all computers, there will be no copies or backups made. Your own computer for the presentation will be accepted in urgent cases only.
All speakers are requested to keep the time of their presentation.
Standard equipment of the Meeting Hall:
See below the list of standard equipment:
• Data video projector
• Sound system
• Remote control with laser pointer